ASSOCIATE ADMINISTRATIVE ASSISTANT
Are you capable of completing tasks with precision and efficiency? Can you navigate Customer Relationship Management (CRM) software systems, customer service platforms, or virtual help desks to prefill online forms for clients?
If your answer is yes, then WE WANT YOU!
We need an Associate Administrative Assistant with exceptional organizational and communication skills, especially in maintaining professional and polite relationships with our partners worldwide.
Duties and Responsibilities:
The Associate Administrative Assistant will report directly to the assigned Team Leader and will be responsible for job allocations, updating of the production tracker and other administration support, while also serving as the first point of contact of the designated Client.
Administrative Assistant Responsibilities:
- Handle admin tasks, such as online paperwork and filing.
- Manage email accounts
- Input data into Customer Relationship Management (CRM) software system, customer service platforms or virtual help desk.
- Prefilling online forms for the clients.
- Transfers all incoming work requests from their original form into the clients’ CRM software and database system.
- Handle incoming and outgoing correspondence from Clients, Subcontractors, Suppliers, or partners in a timely and professional manner
- Create and maintain database and spreadsheet monitoring files
- Maintain polite and professional communication via phone and e-mail.
- Anticipate the needs of clients to ensure a seamless and positive experience.
- Perform ad hoc assignments and other related work which may be assigned from time to time by the Team Lead and/or clients.
Qualifications:
- Must possess a bachelor’s degree in any field.
- At least 1-2 year’s of administrative experience is an advantage.
- Must have excellent organization and communication skills.
- Has great attention to details and time management skills.
- Must be comfortable in using various software.
- Proficient in using Microsoft Office.
- Willing to be assigned to the Subic Bay Freeport Zone office.
associate administrative assistant
Position: Full-time
Location: Subic Office
Closing Date: Saturday, September 30, 2023